PRIVACY POLICY

Last Updated: August 15, 2026

The University of Ottawa Afro Dance Club (UOADC) respects your privacy and is committed to protecting the personal information you provide when interacting with our website, registering for club activities, or contacting us.

1. Information We Collect

Depending on how you interact with our website, we may collect information such as your name, email address, contact information, membership or event registration information, and any information you voluntarily provide through forms or communications with the club.

Our website may also automatically collect certain technical information, such as browser, device, and website usage information through cookies and similar technologies.

2. How We Collect Information

Information may be collected when you:

Contact the club through our website
Register for a dance class, workshop, or event
Join or express interest in the club
Complete a membership or registration form
Subscribe to club communications
Participate in club activities or events

3. How We Use Your Information

We may use personal information to:

Manage club membership and registrations
Communicate with members and participants
Organize dance classes, workshops, performances, and events
Send important club announcements and updates
Coordinate fundraising and community initiatives
Respond to questions and inquiries
Maintain and improve our website and club activities

4. Sharing of Information

UOADC does not sell or rent personal information.

Information may be processed by third-party service providers that help us operate our website, manage registrations, communicate with members, or provide other necessary services. These providers are expected to handle information in accordance with their applicable privacy practices.

5. Cookies and Website Technologies

Our website may use cookies and similar technologies to support website functionality, understand website usage, and improve the visitor experience. Some technologies may be provided by Wix or other third-party services integrated into the website.

6. Photos and Videos

Photos and videos may be taken during UOADC classes, performances, workshops, social events, and other club activities. Where applicable, the club may use these materials for promotional, educational, or informational purposes, including on our website and social media platforms.

Where consent is required or appropriate, UOADC will seek consent before using identifiable photos or videos for promotional purposes.

7. Protection of Personal Information

UOADC takes reasonable measures to protect personal information against unauthorized access, use, disclosure, loss, or misuse. However, no method of electronic transmission or storage can be guaranteed to be completely secure.

8. Retention of Information

Personal information will generally be retained only for as long as reasonably necessary to fulfill the purposes for which it was collected, to manage club activities, or to meet applicable legal or administrative requirements.

9. Your Privacy Rights

Depending on the circumstances and applicable requirements, you may contact UOADC to ask about personal information we hold about you, request corrections, or withdraw consent where applicable.

10. Third-Party Websites

Our website may contain links to third-party websites and social media platforms. UOADC is not responsible for the privacy practices or content of these external websites. We encourage visitors to review the privacy policies of any third-party websites they visit.

11. Privacy Policy Updates

UOADC may update this Privacy Policy from time to time to reflect changes to our activities, website, or applicable requirements. Any updated version will be posted on this website.

12. Contact Us

If you have questions about this Privacy Policy or how your personal information is handled, please contact:

University of Ottawa Afro Dance Club (UOADC)
University of Ottawa
Ottawa, Ontario, Canada
Email: [Insert official club email]